Methodology
How OpenKentucky sources, transcribes, enriches, and indexes public meeting records.
What we hold for Louisville
These are coverage figures — how much of the public record we have published. They are not an accuracy measure, and we do not currently publish one.
- Meetings
- 317
- Bodies covered
- 62
- Earliest record
- May 4, 2026
- Latest meeting
- November 7, 2026
Minutes are published on the body's own schedule, often weeks after the meeting.
935 published motions. A decision can only be extracted where minutes exist.
Next scheduled meeting on record: November 9, 2026.
Known source problems
- November 4, 2026 · Board of Health — No content available for enrichment (empty transcript + no agenda/minutes)
- November 3, 2026 · Human Relations Commission Advocacy Board — No content available for enrichment (empty transcript + no agenda/minutes)
- November 2, 2026 · Commission for Persons with Disabilities — No content available for enrichment (empty transcript + no agenda/minutes)
- November 2, 2026 · Board of Zoning Adjustment — YouTube: channel not verified — uploads over 15 minutes wait for phone verification
- October 29, 2026 · Committee of the Whole — No recording found within the 7-day media watch
- October 28, 2026 · Waste Management District 109 Board — No content available for enrichment (empty transcript + no agenda/minutes)
- October 27, 2026 · Committee on Committees — No recording found within the 7-day media watch
- October 27, 2026 · Anti-Displacement Commission — No content available for enrichment (empty transcript + no agenda/minutes)
- October 23, 2026 · Code Enforcement Board — No content available for enrichment (empty transcript + no agenda/minutes)
- October 20, 2026 · Planning and Zoning Committee — YouTube: channel not verified — uploads over 15 minutes wait for phone verification
Bodies covered (62)
Ad hoc Chickasaw Design Guidelines Taskforce · Affordable Housing Trust Fund Board · Air Pollution Control Board · America250KY Committee · Anti-Displacement Commission · Appropriations Committee · Bardstown Road/Baxter Avenue Corridor Review Overlay District Committee · Board of Health · Board of Zoning Adjustment · Brightside, Inc. · Budget Committee · Butchertown Architectural Review Committee · Cherokee Triangle Architectural Review Committee · Chickasaw Architectural Review Committee · Civil Service Board · Civilian Review and Accountability Board · Clifton Architectural Review Committee · Code Enforcement Board · Commission for Persons with Disabilities · Committee of the Whole · Committee on Committees · Criminal Justice Commission Board · Deputy Sheriff Merit Board · Development Review Committee · Domestic Violence Prevention Coordinating Council (DVPCC) · Downtown Development Review Overlay Committee · Equity, Community Affairs, Housing, Health, and Education Committee · Ethics Commission · Government Oversight/Audit and Appointments Committee · Greater Louisville Lodging Management District (LHP) · Health and Education Committee · Historic Landmarks & Preservation Districts Commission · Human Relations Commission Advocacy Board · Human Relations Commission Enforcement Board · Juneteenth Jubilee · Labor and Economic Development Committee · Land Development & Transportation Committee · Louisville Convention and Visitors Bureau · Louisville Downtown Management District · Louisville Metro Housing Authority Board · Louisville Redevelopment Authority · Louisville Regional Airport Authority Board · Louisville Water - Board of Water Works (BOWW) · Louisville/Jefferson County Environmental Trust Oversight Board · Metro Council · NuLu Review Overlay District Committee · Old Louisville Architectural Review Committee · Parks and Sustainability Committee · Planning Commission · Planning Committee · Planning and Zoning Committee · Police Merit Board · Policy & Procedures Committee · Public Safety Committee · Public Works Committee · Revenue Commission · Riverport Authority · Suburban Fire Protection District Board of Trustees: Anchorage · Suburban Fire Protection District Board of Trustees: Jeffersontown · Suburban Fire Protection District Board of Trustees: Okolona · VAPStat Joint Meeting · Waste Management District 109 Board
Where the records come from
We pull official meeting videos from city platforms — Granicus, CivicPlus, PrimeGov, Swagit, and YouTube — once per city per day. Agendas come from the city's public agenda system. Nothing is republished without an official source.
How transcription works
Every meeting is transcribed with word-level timestamps, then enriched with AI to extract decisions, agenda items, public comments, and civic issues. Transcripts may contain errors; video and original audio remain the authoritative source.
How search works
Search is hybrid — keyword matching plus vector similarity — inside Meilisearch. Results are real records (meetings, agenda items, dev applications). The summaries on each result card were produced during enrichment and are reviewed periodically. Written answers come only from the assistant, described next.
How the assistant answers questions
The “Ask about” assistant answers plain-English questions from the same records search uses: agendas, minutes, transcripts, recorded decisions and development applications. It does not answer from general knowledge about your city. It is free with a sign-in.
Every statement in an answer links to the meeting it came from, so you can open the agenda, minutes or the moment in the video and check it yourself. When the records do not cover a question, it says so instead of guessing.
It keeps a recommendation separate from a decision. A planning commission that votes to recommend denial has not denied anything; the council decides next, and the answer says which body acted and which body acts next.
Known limits. Until a body approves its minutes, a vote may be known only from the recording; answers label those votes as recording-based. Not every meeting has a transcript or minutes yet, and coverage differs by city (see the coverage figures at the top of this page). Like the summaries, answers can contain errors.
Before a change to the assistant ships, we rerun a fixed set of real residents' questions with checked answers and compare the results. Passing that set does not guarantee every answer is right, which is why every answer shows its sources.
AI limitations
AI summaries can contain errors. Always verify legal actions, vote counts, and named-person attributions against the official video, transcript, and minutes. Where records are incomplete, we mark the gap rather than guess.
Corrections
Spotted a problem? Email corrections@opencityrecord.org with a link to the page and a description of the issue. We review every correction and update the affected record.